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2016 COCA Central Regional Conference

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Host School: Fleming College - Peterborough
Dates: Thursday to Saturday inclusive
November 10-12, 2016

Arrival: Thursday afternoon, Nov. 10
Conference begins: 5 pm, Thursday, Nov. 10, 2016
Departure: Sunday morning, Nov. 13, 2016
Site: Peterborough, Ontario
Driving Time:

From:
GTA: 90 minutes
Windsor: 5.5 hours
Montreal: 5 hours
Ottawa: 4 hours
North Bay & Sudbury: 4 hours

Venues:

Holiday Inn Peterborough Waterfront
150 George Street North, Peterborough, ON K9J 3G5
Tel: 705-743-1144     hi-peterborough@whg.com
www.holidayinn.com/waterfront

Located just south of downtown Peterborough on the west shore of Little Lake.
Check In: 3 pm // Check Out: 11 am

and

The Steele Centre - Fleming College
599 Brealey Drive, Peterborough, ON K9J 7B1
Tel: 705-749-5530     Fax: 705-743-1013

Conference Registration
Includes:

School Delegates:
2-1/2 day full delegate pass with delegate kit, access to education sessions & showcases, keynote speaker, trade show (Biz Hall), networking opportunities, and 5 conference meals. Meals included are continental breakfast and lunch on Friday and Saturday, as well as dinner on Friday. See Schools - Conference Registration Form posted below.

Associate Delegates (artists & companies):
The first delegate receives a 2-1/2 day full delegate pass with delegate kit, access to education sessions & showcases, an 8x8 booth in trade show (Biz Hall), networking opportunities, and lunch on Saturday. Additional Associate delegates receive a 2-1/2 day full delegate pass with delegate kit, access to education sessions & showcases, access to trade show (Biz Hall), networking opportunities, and lunch on Saturday. Other conference meals are optional for Associate delegates but can be ordered on the Associates - Conference Registration Form posted below.

Hotel Reservations:

Reserve your room at the Holiday Inn Peterborough Waterfront
Note: COCA's block of rooms has been extended to 12 noon, Monday, October 24, 2016. Don't be disappointed, book your hotel rooms as early as possible to guarantee a room at these preferred rates:

COCA Preferred Rates
(Rates guaranteed for rooms reserved by 12 noon, Monday, Oct. 24)

Cityview 2 Double Beds: $105/night
Riverview 2 Double Beds: $125/night
Riverview 1 King Bed: $134/night

Reserve On-Line
Click here to reserve on-line.
Fill in your Check In and Check Out dates (e.g. Nov. 10 / Nov. 13), and then click on "Check Availability".

Reserve by Phone
Please call either 705-743-1144 (dial 1 for reservations) OR 1-866-258-5181 (direct to in-house reservations office) between the hours of 8:30 am to 5 pm, Monday thru Friday. Mention COCA Conference group code: ACA. 

Trade Show (Biz Hall) Saturday, Nov. 12, 2016
KTTC Wing, Kawartha Trades & Technology Centre, Fleming College
Reserve Ad Space in Conference Manual: Wednesday, October 12, 2016
Submit Ad Copy for Conference Manual: Wednesday, October 19, 2016
Showcase Types Scheduled: Mainstage, Comedy, Variety, Singer/Songwriter, Roving Artist
Showcase Submissions:

All acts must submit their showcase application using the on-line showcase application form. For agencies who wish to submit multiple showcase applications, the on-line form allows for up to 10 acts to be submitted in one transaction. A new form can be opened as often as you wish to submit additional acts. The application fee is $25 per act plus 13% HST tax. Payment must be made by credit card to complete each transaction. Credit cards accepted are: Amex, Discovery, MasterCard, and Visa.

To see a preview of the showcase application form before going on-line, click on " Showcase Application Form - Preview" below in the "Showcase Info" section.

Click here to access the On-line Showcase Application Form

Showcase Application Deadline: Monday October 3, 2016
Selected Showcase Acts Announced: Tuesday, October 11, 2016
Showcase Fees Deadline:

If your act is selected to showcase (announced Oct. 11), then various fees become due. The actual fees involved depend on whether your act is a "self-represented" act or an act "represented" by a company such as a booking agency. Please refer to the document called "Showcase Fees" posted below in the "Showcase Info" section for a full explanation.

All applicable fees must be received by Fleming College SAC no later than Friday, Oct. 21 or you risk losing your showcase spot.

Conference Host:

Whitney Piper, Steele Centre Manager
Student Administrative Council, Fleming College SAC
599 Brealey Drive, Peterborough, ON K9J 7B1
Tel: 705-749-5530, x1580     Fax: 705-743-1013     Email: whitney.piper@flemingcollege.ca

COCA Membership Information: All schools, companies or artists registering as delegates for the conference must be members of COCA or become members of COCA when they register for the conference.
Check your COCA membership status by contacting: Earle Taylor, Executive Director
Canadian Organization of Campus Activities
509 Commissioners Rd. W., Suite 202
London, Ontario N6J 1Y5

Tel: 519-690-0207     Fax: 519-681-4328
Email
Conference Registration: See documents sections below.
Note: Forms and Info Sheets will be posted below as they become available.

 Bulletins

Conference Manual  

 General Info

Conference Block Schedule Education Program
Conference Schedule at a Glance  Selected Showcase Acts
Conference Detailed Schedule Conference Committee
alt Hotel Brochure includes Directions & Map alt Fleming College - Campus Parking & Building Map
alt Hotel Meeting Room Floor Plan alt Peterborough & the Kawarthas Tourism Brochure
alt Facebook Event Page  

Schools (colleges & universities)

alt Schools - Conference Registration Form alt Schools - Membership Application Form
alt COCA Credit Card Auth. Form alt Schools - Membership Renewal Form

Associates (artists & companies)

Associates - Conference Registration Form alt Associates - Membership Application Form - Artists
alt Associates – Conf. Manual - Ad Rates & Order Form alt Associates - Membership Application Form - Companies
alt Associates - Sponsorship Program alt Associates - Membership Renewal Form - Artists 
alt COCA Credit Card Auth. Form alt Associates - Membership Renewal Form - Companies

Showcase Info

alt Showcase General Info alt Showcase Artist Biography Usage
alt Showcase Descriptions alt Showcase On-Line Application Form - Preview
alt Showcase Terms & Conditions Showcase On-Line Application Form - Link
alt Showcase Policies alt COCA Credit Card Auth. Form
alt Showcase Fees Selected Showcase Acts
 

Contact Us

Canadian Organization of Campus Activities
509 Commissioners Rd. W., Suite 202
London, Ontario, Canada N6J 1Y5

Telephone: 519-690-0207
Facsimile:  519-681-4328

Click here to email us!

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