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2016 COCA National Conference – Ottawa, Ontario

Join us this year in Edmonton!
REGISTER
NOW!

COLLEGES & UNIVERSITIES (School Members)
If you are a COCA School Member and have your special COCA ID number to register on-line, click here to register now.

If you are NOT currently a member of COCA and wish to register on-line, please contact the COCA office to obtain a COCA ID number. Alternatively, you may register using the PDF posted in the section below called Schools.

ARTISTS & COMPANIES (Associate Members)
If you are a COCA Associate Member and have your COCA ID number to register on-line, click here to register now.

If you are NOT currently a member of COCA and wish to register on-line, please contact the COCA office to obtain a COCA ID number. Alternatively, you may register using the PDF posted in the section below called Associates.

ALUMNI
COCA Alumni may register to attend all or part of the National Conference by clicking here – no ID number is required.

Dates:

CONFERENCE DATES

Conference:      Tuesday to Saturday inclusive, June 7-11, 2016
Arrival Dates:    Monday or Tuesday, June 6 or 7, 2016
Departure Date: Sunday, June 12, 2016

Pre-Conference Events:

Ottawa and the National Capital Region offer many recreational and educational activities. Please visit Ottawa Tourism (http://www.ottawatourism.ca/) OR  Ontario Tourism (http://www.ontariotravel.net/) OR National Capital Commission (http://www.ncc-ccn.gc.ca/for more information. 

Accommodations:

OVERFLOW HOTEL:
Radisson Hotel Ottawa Parliament Hill
402 Queen Street, Ottawa, ON K1R 5A7 - www.radisson.com/ottawaca

Note: Guest rooms at the main conference hotel (Delta Ottawa City Centre) may be sold-out on one or more days of the conference (June 7-11). If you are unable, to book your visit at the Delta, please consider staying at the Radisson for some or all of your time at the conference. The Radisson is just 1 block from the Delta.
 
The Cut-off date for COCA rooms at The Radisson is May 27 but they will honour the $179 rate (single or double) after cutoff based on availability. Be sure to mention:
Group Name: COCA - Canadian Organization of Campus Activities
Group Block ID: #381450      

Reservations by Phone:
Radisson Ottawa Toll Free – 1-877-557-5565     (ask for Reservations office)
Radisson Ottawa Direct: - 1-613-236-1133    (ask for Reservations office)

MAIN CONFERENCE HOTEL

Delta Ottawa City Centre
101 Lyon Street North, Ottawa, ON K1R 5T9
Tel: 613-237-3600     Fax: 613-237-2351     Toll Free: 888-890-3222 (reservations)
www.deltahotels.com/Hotels/Delta-Ottawa-City-Centre

Check-in Time: 3:00 pm
Check-out Time: 12:00 noon

Hotel booking deadline:

DELTA OTTAWA CITY CENTRE

Thursday, May 5, 2016
(Deadline to guarantee a guest room at the COCA conference rate.)

Hotel rates:

Mode Rooms - 2 Beds or 1 Queen Bed - $189/night + taxes - Single or Double Occupancy
Mode Deluxe $209.00
Mode Club $239.00
Mode One Bedroom Suites $279.00
Mode Deluxe Suites $309.00 and up.

A $20.00 charge will apply for each additional adult.
Maximum occupancy is 4 adults per room.

Complimentary Internet access in all Guest rooms 

COCA rates are available to COCA delegates:
3 days prior to, and 3 days after the Conference based on availability.
Hotel reservations:

DELTA OTTAWA CITY CENTRE

Reservations
Guest room reservations must be made by delegates directly with the Delta Ottawa City Centre by phone, email or using the on-line reservation system.

Checking in/out between June 6 and 12
If you are checking in/out between Monday, June 6 and Sunday, June 12, you may book your room using the on-line booking link provided below, or by phone or email.

Checking in/out before June 6 or after June 12
If you are checking in on Sunday, June 5 or earlier, OR if you are checking out on Monday, June 13 or later, please ONLY register by phone or by email.

1.    Booking Guest Rooms On-line
       Click HERE to access the Delta/Marriott on-line reservation system.

2.    Booking Guest Rooms by Phone
       To reach the reservation office in the Delta Ottawa City Centre, please call 613-237-3600 and ask for "in-house reservations".

       To reach Delta/Marriott central reservations toll free, please call 888-236-2427. Be sure to mention COCA Conference June
       7-11, 2016 at the Delta Ottawa City Centre.

3.    Booking Guest Rooms by Email
       To make a reservation by email send directly to the in-house reservations office in the Delta Ottawa City Centre:
       dhr.yowdm.dot.reservations@marriott.com

       Be sure to include your full name, email, phone number and your check in/out dates.

Note: COCA rates are available to COCA delegates 3 days prior to, and 3 days after the Conference, based on availability.

Ad space reservation deadline: Friday, April 29, 2016
Ad copy submission deadline: Friday, May 6, 2016
Volunteer-Delegate registration deadline: Monday, May 23, 2016
Showcase submissions:

SHOWCASES
Entertainment and Lecture Showcase submissions will be accepted between January 5 and March 1, 2016.

Showcase Info for COCA Associate Members:
COCA has created a special showcase application page for COCA Associate Members. The application page for members only, is designed to save COCA members time and reduce costs. The site allows you to submit multiple showcase applications at once, and pay in Canadian funds.

Please click here to access the special showcase application page for artists and companies who are already COCA Associate Members. (You must be logged in to access the members-only submission page.) If you prefer, you are still welcome to have your artist(s) apply through Sonicbids  Or, if they are non-music acts, they may apply through Sonicbids or by email using the Showcase Application form posted below.

Showcase Info for Non-Member Artists, Speakers and Agents:
1. All music acts must apply online at Sonicbids:  sonicbids.com/coca-national-2016
2. Non-music acts may also apply online at Sonicbids: sonicbids.com/coca-national-2016   OR   by email using the Showcase Application form found in the "Showcase Info" section below.

Showcase submission deadline: Tuesday, March 1, 2016
Selected showcase acts announced: Selected Showcase Acts

Click here
for the list of selected showcase acts.

Showcase fee payment deadline: Showcase Fees
All fees associated with showcasing at a COCA conference must be paid in full including HST tax by Friday, April 8 for all acts selected.

1. Acts represented by an agency that will be registered to attend the conference – Showcase fee only.
2. Acts that are self-represented – Showcase fee, Conference Registration fees (booth & delegate pass), and COCA Associate Membership fee (1 year access to COCA membership directory).

For a full breakdown of these fees for selected showcase acts, please see “Showcase Info” section below and open the document titled “Showcase Fees”.  

Chair of the National Conference Committee: Conference Chair: Bill Kitchen
Manager, Student Experience & Lounge Operations
Students’ Association
Algonquin College
Tel:  613-727-4723 x5885
Fax: 613-727-7712
Email
COCA membership information: Membership Status
Check your membership status by contacting Earle Taylor at the COCA office:
509 Commissioners Rd. W., Suite 202,
London, Ontario N6J 1Y5

Tel: 519-690-0207
Fax: 519-681-4328
Email
Notes:

Note: Conference bulletins, forms and information sheets will be posted as they become available.

Bulletins

2016 Conference Manual  

 

General Info

alt Conference Schedule – Block Format
alt Education Program
Conference Schedule - Detailed alt Selected Showcase Acts
alt Hotel Info  alt facebook event page
alt Hotel - Meeting Room Floor Plans  
alt Conference Committee  

Schools

Schools - Online Conference Registration alt Schools - Membership Info
alt Schools - Conference Registration Form alt Schools - Membership Application Form
alt Schools - Volunteer-Delegate Program
alt Schools - Membership Renewal Form

Associates (artists & companies)

Associates - Online Conference Registration alt Associates - Membership Info
alt Associates - Conference Registration Form alt Associates - Artist Membership Appln.
alt Associates – Conf. Manual Ad Rates alt Associates - Artist Membership Renewal
alt Associates – Conf. Manual Ad Order alt Associates - Company Membership Appln.
Associates - Sponsorship - see "Sponsorship" menu at top alt Associates - Company Membership Renewal

Showcase Info

alt Showcase General Info alt Showcase Terms & Conditions
alt Showcase Descriptions alt Showcase Artist Bio Usage
alt Showcase Fees alt Showcase Policies
alt Showcase Appln. Form - MS-Word alt Credit Card Auth. Form
alt Showcase Appln. Form - Fillable PDF alt Selected Showcase Acts
 

Contact Us

Canadian Organization of Campus Activities
509 Commissioners Rd. W., Suite 202
London, Ontario, Canada N6J 1Y5

Telephone: 519-690-0207
Facsimile:  519-681-4328

Click here to email us!

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