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2018 COCA Central Regional Conference

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Host School:

Seneca College
Seneca Student Federation Inc.

Dates: Thursday to Saturday inclusive
November 8-10, 2018

Arrival: Thursday afternoon, Nov. 8
Conference begins: 6 pm, Thursday, Nov. 8
Departure: Sunday morning, Nov. 11
Location: Toronto, Ontario
Driving Time: From:
Montreal & Ottawa: 5 hours
Niagara Fall: 2 hours
North Bay & Sudbury: 4 hours
Windsor: 4 hours
Hotel Reservations:


Reserve your room at the Courtyard or the Towneplace Suites by Marriott - “Two Hotels. One Roof". 
Note: Don't be disappointed, book your hotel room as early as possible to guarantee the room you want at these rates:

COCA Preferred Rates 
(Rates guaranteed for rooms reserved by 12 noon, Monday, Oct. 22, 2018 - extended to Thursday, Oct. 25)
 
Courtyard: 1 King Bed with single pullout sofa: $144/night
Courtyard: 1 King Bed: $144/night
TownePlace Suites: 2 Queen Beds, kitchenette, comp breakfast: $161/night
TownePlace Suites: 1 King Bed, pullout sofa, kitchenette, breakfast: $161/night. 

Upgrade to a Suite: extra $30/night.
Hotel Parking: COCA discounted rate $2.50 per day

Reserve Hotel Rooms On-Line
Click here to book at the group rate for COCA 2018 Central

Reserve Hotel Rooms by Phone
Hotel Reservations: 1-800-393-3418     (Marriott Worldwide Reservations)
Hotel Direct: 905-474-0444                    (Hotel's on-site Reservations Office - 9 am to 5 pm only)

When making reservations by phone, please have this info ready:
1. Name of hotel: (either Courtyard Toronto Northeast Markham OR TownePlace Suites Toronto Northeast Markham).
2. Name of the room block: (COCA 2018 Central Regional Conference).
3. Dates: (Check-in and Check-out dates).
4. Group Code: (COA)

Booking Hotel Rooms After October 25th
After October 25th, as long as rooms are still available, the hotel should honour the COCA room rates noted above. To reserve rooms after October 25th you must call the hotel directly at 905-474-0444 and mention the COCA Central Regional Conference / Group Code: COA.

Venues:


Courtyard & Towneplace Suites by Marriott Toronto Northeast / Markham
“Two Hotels. One Roof, Connected by Marriott”

7095 Woodbine Avenue, Markham, ON L3R 1A3
Courtyard:               Tel: 905-474-0444     Fax: 905-474-1877    https://www.Marriott.com/YYZMT
Towneplace Suites: Tel: 905-752-0446     Fax: 905-474-1877    https://www.Marriott.com/YYZXM

Located in Markham, 1 traffic light north of Steeles Ave. E., on Woodbine Ave.
Directions: From Hwy 401 - go north on Hwy 404 - exit Woodbine & Steeles Ave. E. - Go straight thru at Steeles Ave. intersection - take 3rd right onto hotel access road which is opposite intersection with  Idema Road.
Check In: 4 pm // Check Out: 12 noon

and

The Senecentre - Seneca College – Newnham Campus
1750 Finch Avenue East, Room F-1525, Toronto, ON M2J 2X5
Tel: 416-491-5050 x22980     Fax: 416-756-2765     www.ssfinc.ca


Located in north Toronto, 1 block west of Hwy 404 on Finch Ave. E.
Directions: From Hwy 401 - go north on Hwy 404 - exit Finch Ave. E. – turn left, heading west on Finch Ave. E. - cross over Hwy 404 - turn right on Au Large Blvd. to enter the Newnham Campus of Seneca College . Turn right at the T-intersection and park in Parking Lot P4. Use Entrance E/F to access Building F and the Senecentre.

Conference Registration
Includes:


School Delegates:

2-1/2 day full delegate pass with delegate kit, access to education sessions & showcases, keynote speaker, trade show (Biz Hall), networking opportunities, and 3 conference meals. Meals included are: lunch on Friday and Saturday, as well as dinner on Saturday. See Schools - Conference Registration Form posted below.

Associate Delegates (artists & companies):
The first delegate receives a 2-1/2 day full delegate pass with delegate kit, access to education sessions & showcases, an 8x8 booth in trade show (Biz Hall), networking opportunities, and lunch on Saturday. Additional Associate delegates receive a 2-1/2 day full delegate pass with delegate kit, access to education sessions & showcases, access to trade show (Biz Hall), networking opportunities, and lunch on Saturday. Other conference meals are optional for Associate delegates but can be ordered on the Associates - Conference Registration Form posted below.

Trade Show (Biz Hall) Saturday, Nov. 10, 2018 9:30 to 11:30 am
Markham Ballroom (Lower Level), Courtyard & TownePlace Suites Toronto Northeast / Markham
Reserve Ad Space in Conference Manual: Wednesday, October 17, 2018
Submit Ad Copy for Conference Manual: Friday, October 19, 2018
Showcase Types Scheduled: Mainstage, Comedy, Lecture, Variety, Singer/Songwriter
Showcase Submissions:


All acts must submit their showcase application using the on-line showcase application form. For agencies who wish to submit multiple showcase applications, the on-line form allows for up to 10 acts to be submitted in one transaction. A new form can be opened as often as you wish to submit additional acts. The application fee is $25 per act plus 13% HST tax. Payment must be made by credit card to complete each transaction. Credit cards accepted are: Amex, Discovery, MasterCard, and Visa.

To see a preview of the showcase application form before going on-line, click on " Showcase Application Form - Preview" below in the "Showcase Info" section.

Click here to access the On-line Showcase Application Form

Showcase Application Deadline: Thursday, September 27, 2018
Selected Showcase Acts Announced: Note: The announcement of Selected Showcase Acts has been postponed until Wednesday, October 10, 2018. We regret any inconvenience this delay may cause. The list of selected acts will be posted under General Info and Showcase Info below.
Showcase Fees
Submission Deadline
Extended to Tuesday, October 23, 2018
Conference
Co-Hosts:


Nicole Lentini, Coordinator, Newnham Campus
Tel: 416-491-5050, x22985 Fax: 416-756-2765 nlentini1 {at} myseneca.ca

and

Simonee Patel, Manager, Campus Operations (Markham)
Tel: 416-491-5050, x77454 Fax: 905-479-6923 simonee.patel {at} senecacollege.ca

SSFI - Seneca Student Federation Inc.
1750 Finch Avenue East, Room F1525, Toronto, ON M2J 2X5

COCA Membership Information:
All schools, companies or artists registering as delegates for the conference must be members of COCA or become members of COCA when they register for the conference.

Check your COCA membership status by contacting:
Earle Taylor, Executive Director

Canadian Organization of Campus Activities
509 Commissioners Rd. W., Suite 202
London, Ontario N6J 1Y5

Tel: 519-690-0207     Fax: 519-681-4328
Email
Note: Forms and Info Sheets will be posted below as they become available.

 Conference Manual & Bulletins

alt Conference Manual
   

 General Info

Conference Block Schedule alt Courtyard Hotel Markham - Brochure
Conference Schedule at a Glance alt TownePlace Suites Markham - Brochure
Conference Detailed Schedule alt Hotel Meeting Room Floor Plans
Conference Committee Seneca College - Campus Parking & Building Map
alt Education Program Selected Showcase Acts
 alt Facebook Event Page  

Schools (colleges & universities)

Schools – On-Line Conference Registration alt Schools - Membership Application Form
alt Schools - Conference Registration Form alt Schools - Membership Renewal Form
alt Schools – Membership Info alt COCA Credit Card Auth. Form

Associates (artists & companies)

Associates – On-Line Conference Registration alt Associates - Membership Application Form - Artists
alt Associates - Conference Registration Form alt Associates - Membership Application Form - Companies
alt Associates – Conf. Manual - Ad Rates & Order Form alt Associates - Membership Renewal Form - Artists 
alt Associates - Sponsorship Program alt Associates - Membership Renewal Form - Companies
alt Associates - Membership Info alt COCA Credit Card Auth. Form

Showcase Info

alt Showcase General Info alt Showcase Artist Biography Usage
alt Showcase Descriptions alt Showcase On-Line Application Form - Preview
alt Showcase Terms & Conditions Showcase On-Line Application Form - Link
alt Showcase Policies alt COCA Credit Card Auth. Form
alt Showcase Fees Selected Showcase Acts
 

Contact Us

Canadian Organization of Campus Activities
509 Commissioners Rd. W., Suite 202
London, Ontario, Canada N6J 1Y5

Telephone: 519-690-0207
Facsimile:  519-681-4328

Click here to email us!

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